A single AR for all inventory

Spreadsheets can’t keep up as businesses evolve and buyer behaviour shifts. With a fixed advance rate for all inventory, you risk underestimating changes like increased stock of lower NOLV items, putting borrowing base under pressure. Spreadsheets make it impossible to split advance rates based on different product lines.

Ageing calculations

Accurate ageing requires SKU-level precision, but spreadsheets make this nearly impossible. Instead, you’re stuck with aggregated data and arbitrary rules—like using the last stock group purchase date, whilst leaving your insights incomplete.

Warehouse locations

Borrowers can’t accurately report which warehouse holds specific inventory. This creates gaps, allowing some stock in excluded regions or in a third-party managed warehouses to slip through your controls.

Missing sales & margin data on a product level

Lenders assess risk based on a company’s financial health, stock levels, and NOLV. With detailed insights into product sales and margins, the credit committee could make more flexible, borrower-focused decisions.

Double financing risk from a misaligned invoices control

Spreadsheets often misalign invoice and inventory reporting timelines, creating blind spots where double financing goes undetected.

Manual accounting errors

Borrower accountants can make manual errors in both their systems and spreadsheets—that’s inevitable. The key is to minimize mistakes with automated data checks that flag unusual changes. Unfortunately, spreadsheets can't offer this level of control.

Lender frontline staff can make manual mistakes when manipulating a spreadsheet

Asset-based lenders are typically experienced individuals with many years under their belt. They all have at least one fat-finger and such horror stories with an employee making a mistake that had a big impact.

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